Can AI track my techs' ASE certifications and prep payroll?
Auto Advisor's People & HR agent flags technicians whose certifications or licenses are lapsed or within 60 days of expiring, builds onboarding checklists for new technicians, calls out understaffed days, and rolls billed hours into a payroll-prep handoff. It is pure deterministic math on your people data; no AI model touches it, and it never acts on a person.
What does the People & HR agent actually do?
Keeps people paperwork ahead of the deadline: cert expirations flagged early, onboarding checklists for new technicians, understaffed days called out, and payroll numbers prepped for a human to run.
- 01
Flags technicians whose earliest cert or license expiry is lapsed or within 60 days, most urgent first, one renewal-reminder draft each.
- 02
Builds a role-specific onboarding checklist (paperwork, system access, training, mentor) for technicians hired within the last 14 days.
- 03
Flags understaffed days by cross-checking upcoming appointment load against technician headcount.
- 04
Rolls up per-person billed hours from closed ROs over the pay window into one payroll-prep handoff draft. It never runs payroll.
What it reads to do the work
- Your technicians (with cert-expiry and hire dates where on file), appointments, and closed service orders
- The 60-day cert window and 14-day onboarding window defaults
- The autonomy mode you set for it (Off is read-only)
How do I stay in control of what it does?
Every agent runs in the mode you choose, Off, Approve, or Auto, and every agent starts in Approve so a human signs off before anything happens. Here is what People & HR can do, with the gate on each action, and the rails that hold in code, not in a policy document.
The actions, and their gates
- Queue a cert-renewal reminder draftYou approve it
- Queue an onboarding checklist for a new technicianYou approve it
- Queue a coverage-gap flag and a payroll-prep handoff a human verifies and runsYou approve it
The guardrails, held in code
- Draft-only across every mode; no People & HR action can auto-execute, and each payload carries an explicit human-owns-it reminder.
- Honest skips are built into the math: no expiry date on file means no flag is invented, and no hire date means never assumed new.
- Zero AI-model calls: pure deterministic math on HR data, so there is no hallucination surface.
- One draft per person per day, with runaway-roster caps.
What does People & HR not do yet?
Every claim on this page maps to shipped, tested code, and the same discipline applies to the limits. Here is where the edge of the product is today, stated plainly, so nothing on your shop rests on a promise.
- Onboarding checklists cover technicians today; office and advisor hires do not yet carry a hire date in the system, so they are skipped rather than guessed at.
- Coverage math is appointment load versus headcount; it does not track PTO.
- It runs when triggered, so put it in the weekly manager routine until the scheduler ships.
Which numbers does People & HR actually move?
Only measured numbers are listed here; a metric the product does not compute does not get claimed.
- Cert renewals flagged before lapse (lapsed versus days-left in each draft)
- Onboarding checklists issued, understaffed days caught, and payroll hours prepped per pay window
The rest of the crew
People & HR is one of fifteen agents. Each has its own charter page, its own autonomy dial, and the same honesty rule.
Put People & HR to work in your shop.
Request a Service-Drive Audit. We map exactly where the crew recovers time and revenue, on your numbers, in a live demo on sample data.
No obligation · no high-pressure pitch · plain, public pricing