Can AI keep my shop from running out of parts?
Auto Advisor's Parts Desk agent forecasts each part's demand from your last 21 days of real consumption, flags anything at or headed below its reorder point, and drafts one purchase order per vendor for your approval. It also learns reorder points from real usage, and it only ever raises a buffer, never cuts one.
A single short part stalls the whole bay. React too late and you pay a rush premium or reschedule the customer. Manual min/max alerts fire after the shelf is already empty.
What does the Parts Desk agent actually do?
Spots the part about to run out and drafts the reorder before a job waits on the shelf.
- 01
Forecasts part demand from trailing 21-day real consumption projected over a 14-day horizon with a safety factor, and flags parts at or projected below their reorder point.
- 02
Groups shortages into one draft purchase order per vendor, with quantities that clear the deficit and refill the shelf.
- 03
Queues each PO for your approval by default; in Auto mode it creates the PO and marks it submitted with a full audit row.
- 04
Recomputes reorder points from real usage and proposes a raise; it never proposes a cut, and each step is capped.
- 05
Stamps demand provenance on every PO, so you can audit exactly which usage numbers triggered the order.
What it reads to do the work
- Your parts, on-hand counts, vendors, and part-usage history
- The reorder defaults: a 14-day horizon and a 1.25 safety factor
- The autonomy mode you set for it (defaults to Approve)
A system of action, with a logged trail.
Parts Desk does not just surface information. It writes the result into your Auto Advisor record with a logged trail and a human gate on anything outside policy.
- A draft purchase order with lines, quantities, and vendor.
- Proposed reorder-point raises informed by real consumption.
- An audit trail tying each order to the demand snapshot that triggered it.
How do I stay in control of what it does?
Every agent runs in the mode you choose, Off, Approve, or Auto, and every agent starts in Approve so a human signs off before anything happens. Here is what Parts Desk can do, with the gate on each action, and the rails that hold in code, not in a policy document.
The actions, and their gates
- Draft one purchase order per vendorYou approve it
- Propose a raise to a part's reorder point from real usageYou approve it
- Report shortages read-only when set to OffRead-only
The guardrails, held in code
- A stable per-vendor, per-day idempotency key dedupes both the PO table and the action queue, so a same-day re-run can never double-order.
- The learning step only ever raises a reorder point (capped at 3x per step); a reduction is a human call.
- Only parts with a vendor on file are reorderable.
- A daily run quota on the trigger route caps the spend.
What does Parts Desk not do yet?
Every claim on this page maps to shipped, tested code, and the same discipline applies to the limits. Here is where the edge of the product is today, stated plainly, so nothing on your shop rests on a promise.
- A submitted PO is an internal record today; it is not yet transmitted into your vendor's ordering system, so your parts person places the actual order from the drafted PO.
- It runs when you or your team trigger it, not yet on an automatic daily timer, so build it into the parts routine.
- Stockout saves and emergency-premium dollars avoided are not yet measured as KPIs; what you can audit is every PO and the demand snapshot behind it.
Which numbers does Parts Desk actually move?
Only measured numbers are listed here; a metric the product does not compute does not get claimed.
- Purchase orders drafted and their dollar value (visible in run detail)
- Parts reordered and reorder points tuned per run
How does automated parts reordering work?
The Parts Desk agent watches your inventory and the parts your upcoming booked services will consume. When projected stock dips below a threshold, it drafts a purchase order to the right vendor. Each order carries an idempotency key, so a re-run can never double-order. You approve, or let it submit automatically, we tune the policy with you.
The rest of the crew
Parts Desk is one of fifteen agents. Each has its own charter page, its own autonomy dial, and the same honesty rule.
Put Parts Desk to work in your shop.
Request a Service-Drive Audit. We map exactly where the crew recovers time and revenue, on your numbers, in a live demo on sample data.
No obligation · no high-pressure pitch · plain, public pricing